Be Prepared to Save the Day: An Event Planner’s Tool Kit

Written by A-mazing Events on May 11, 2017

The job of an event planner is not unlike a maid of honor or a best man at a wedding. We have to be prepared to step in and save the day with MacGyver-like cleverness. When we have tools on hand to be responsive and helpful, not only do we solve an immediate problem or oversight, we make an impression on the client as a forward-thinking, customer-focused professional.

In our combined 12 years as event planning pros, we’ve developed a trusty tool box that’s filled with our tools of the trade. These supplies are proven to relieve stress:

  • Scissors
  • Black Sharpies
  • White board markers
  • Rubber bands
  • USB cords
  • Tape of many types (duct, electrical, packaging, 2-sided)
  • Zip-ties
  • Adhesive wall hooks
  • Tape measure
  • Convertible screwdriver (Phillips and flat)
  • Hammer
  • Electrical plug adaptor
  • Power strip and cord
  • Band-Aids or basic first aid kit
  • Matches or a lighter
  • Staple remover
  • Small sewing kit
  • Buffalo Clips (large paper clips)

Remember, take time to customize your tools for each event based on similar events and experiences you’ve had. A swanky indoor cocktail party will have the potential for different issues to pop up than an autumn river cruise.

Label all your tools with marker or adhesive labels. It gets expensive to replenish even small items when they keep walking off.

Restock your tool kits as supplies are used up. The day you ignore that empty roll of tape will be—of course—the day you need it.

Are you interested in hiring event staff to plan and remember every detail? The staff at A-mazing Events can help you design anything from a small team-building excursion all the way to an expo hall packed with professionals. Contact us at 920-788-3000 or j.reader@a-mazingevents.com to kick off a friendly creative discussion.

Written by Megan Vande Hey and Kara Lendved of A-mazing Events.

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